Art Submission Guidelines


  • Art: photographs, maps, graphs, tables, drawings, or other images.
  • Callout: This is an instruction in the text telling the designer where to place a piece of art; it is placed in angle brackets like this: <figure 1 about here>. Callouts do not appear in the published book.
  • Figure reference: this is the parenthetical reference to a figure in the text, like this (see figure 1); it does appear in the published book.
  • Gallery: A gallery (or signature) is a gathered selection of art inserted near the middle of the book. Galleries come in groups of eight pages because of the way books are put together.
  • Placed art: This art is scattered in specific locations in the text.


If you want to include art in your book, you need to have it approved by the acquiring editor prior to final manuscript submission.

All art must

  • be numbered in the order in which it will appear in the pages of the book (figure 1, figure 2, figure 3)
  • be named according to the type of art it is (figure 1, figure 2; map 1, map 2; table 1, table 2, etc.)
  • be called out in the text using carets (<figure 1 about here>, <map 2 about here>) if art is going to be scattered; callouts are not necessary if the art will be gathered in a gallery
  • be accompanied by a caption that includes a source credit, provided in a separate captions file (except in the case of tables; table titles and credit lines should be included with the table)
  • be accompanied by written permission from the copyright holder to reproduce the art

Digital images

  • Do not paste art files into other program files (such as Word). Illustrations embedded in Word documents are not usable and will be rejected.
  • Do not submit PowerPoint slides or png files. These files are not usable and will be rejected.
  • All images (except line art; see below) must be 300dpi (dots per inch)at a minimum of 6 inches wide for a regular-size book (6 x 9). If your book will be in a larger format, consult your acquisitions editor for digital file sizes. Keep in mind that most images taken with phone cameras or posted to the web are only 72dpi.
  • Cover art should be 600dpi at 6 to 8 inches wide, depending on the size of the book.
  • Line art (or images without shading) must be 2400dpi at a minimum of 6 inches wide.
  • Digital images must be saved as high-resolution TIFFs or JPGs.
  • Maps, charts, and graphs created for the book must be submitted as Adobe Illustrator (.ai) files; do not submit charts and graphs generated in Microsoft Excel or Corel Draw. If you submit charts and graphs as high resolution TIFFs, JPGs, or PDFs, do not include any text (such as titles, captions, sources, or notes) in the image and be prepared to revise and submit a new image file at the request of editing during production.
  • Tables should be called out in the main text using carets (e.g., <table 1>), and each one should be saved in an individual Word file.
  • If you and your acquiring editor determine that a graphic needs to be redrawn, you will need to submit the complete data set along with a hardcopy or scan of how you would like the graphic to appear.

Please understand that failure to comply with these requirements may delay production of your book or result in the omission of the images.